Weekly materials · From delivery to residents

Printing and distribution checklist

A practical handoff for Beyond the Headlines and each Coffee and a Topic gathering.

A worksheet, not an online submission. Fill in only what you need, then download a text copy or print. Nothing you enter is sent or saved by this page; download before leaving. Do not include resident health information.

Agree the local handoff

The World Desk supplies the materials. Your community organizes local copies, invitations, distribution, and hosting.

Community / campusPlanning month or weekCoordinatorBackup contact

Weekly materials delivery dayPrinting ownerDistribution ownerCover person if someone is away

Beyond the Headlines

Use this section for the weekly four-page edition. It is independent reading, not required homework for a Coffee discussion.

Edition dateNumber of complete copiesWhere copies go / delivery routeReady byPerson checking completion

The expected edition arrived and its date is correct.A test copy is legible and includes all four pages.The agreed number of complete copies is printed.Copies are at the agreed pickup points or delivered to residents.I noted demand so next week’s quantity can be adjusted.

Coffee and a Topic

Repeat this short check for each gathering. Residents do not need to read beforehand.

Gathering checklist 1

TopicDate / timeRoomHost / backupExpected attendanceResident sheets including spares

The materials match the confirmed topic and calendar.The host has the host guide before the gathering.Resident sheets are printed, with a few spares.The invitation is posted through our usual channels.The room, host, and any refreshments are confirmed.Resident sheets are available when people arrive.

Close the loop

Pass unresolved items to the coordinator. After the session, note practical improvements for the next month.

Missing materials / action neededAttendance, copy demand, or topic feedbackChecked byDate checked

Community costs include printing, local distribution, hosting, refreshments, devices, and any mailing. Use the staff trial month to find realistic quantities and staff time for your campus.