Coffee and a Topic · Choose and schedule

Monthly discussion planner

A short monthly check to choose conversations, confirm hosts, and give everyone the same plan.

A worksheet, not an online submission. Fill in only what you need, then download a text copy or print. Nothing you enter is sent or saved by this page; download before leaving. Do not include resident health information.

Your monthly check

Complete before your activity calendar closes. Aim for 10–15 minutes once preferences are gathered; printing, distribution, and hosting take additional time.

Community / campusPlanning month or weekCoordinatorBackup contact

Planning cutoff agreed at setupWhere to send the plan

Choose your conversations

Try a choice from the illustrative menu below. Actual topics and delivery arrangements are confirmed during setup; schedule only the gatherings you want to hold.

Gathering 1

Topic title / menu referenceSubject / intensity shown on menuDateTimeRoom / locationHostBackup hostExpected attendance

Confirm delivery and local tasks

Use the companion tools if you need to update recipients or work through printing arrangements.

Delivery-list changes or “no change”Beyond the Headlines printing / distribution ownerCoffee sheets / host guide ownerInvitation / calendar ownerExpected copies / pickup locations

Send once. Check the confirmation.

Download your plan and send it through the channel agreed at setup. A download does not send a plan or reserve a topic.

I checked the dates, rooms, hosts, and selected menu topics.I checked the delivery list and named the printing and distribution owners.I sent the plan through our agreed channel.I checked the returned confirmation before announcing the sessions.

Changes / questions to resolve

Want to use a suggested current-news topic instead? Request and confirm the change before updating the invitation. Cutoffs and changes are agreed during setup, not promised by this worksheet.